NWES
Setting up an office
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Check any legal constraints: for example, does the lease restrict your use of the space or do you require planning permission for alterations to the premises.
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Identify your furniture requirements: for example, employees' desks and chairs, storage (eg filing cabinets) and seating for visitors if necessary.
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Draw up a list of your IT requirements, including computers, printers, other peripherals (eg a scanner) and networking.
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Establish your telecoms requirements, including the number of phone and fax lines you require and Internet access.
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Consider whether other services (eg fax, photocopying) can be handled by your computer system, outsourced, or need dedicated equipment.
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Consider health and safety requirements: for example, suitable furniture, adequate lighting and ventilation, fire precautions and so on.
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Consider requirements under the Disability Discrimination Act to remove physical barriers to access for those with disabilities.
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Consider any security requirements: for example, an alarm system or additional locks on windows and doors.
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Plan the office layout; site employees who work together near each other, with frequently used files in easy reach.
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Explain your plans to employees; ask for feedback and suggestions.
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Install any additional infrastructure: for example, power and lighting circuits and computer network cabling.
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Arrange decoration which creates a pleasant working environment; consider the impression which will be made on any visitors.
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Purchase any furniture or equipment you do not already have; consider financing options such as leasing.
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Organise stationery (eg letterhead, compliments slips and business cards); ensure that the letterhead includes all legally required information.
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Order other basic office supplies.
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Ensure that you have all the necessary insurance policies in place before moving in.
Cardinal Rules
Do:
- base the office layout on workflow
- plan a healthy, safe and secure office
- make effective use of telecoms and computing equipment
- install infrastructure first, then decorate, before moving in
Don't:
- impose office arrangements on employees without consultation
- waste money and space on unnecessary furniture and equipment
- move in before arranging security and insurance policies
Contact:
- Health & Safety Executive , 0845 345 0055
- The Disability Rights Commission Helpline, 08457 622 633
- Royal Institution for Chartered Surveyors (RICS), 0870 333 1600
Copyright © BHP
Information Solutions Ltd. 2010. All rights
reserved
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